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Naming Conventions


What Are Naming Conventions and How to Use for Organizations?
Naming conventions are used for management and organization. Although some might be really weird, in most cases, they do a good job in breaking down levels of management for ease of memory and accessibility. Naming conventions are nothing more than a company’s way, or even a personal way, of structuring everything down to who and whom does/has what.

Companies mainly use naming conventions for employee organization. They can either go alphabetically, using the last name or the first name. They can use a dot, an underscore or a comma to separate the two. Conventions can also be used to group up files and folders into what they are. Files can be arranged alphabetically from “Animals” to “Zoos in New York”. Some companies take on a slightly different approach to naming. Some have more unorthodox naming. Smaller organizations can group different departments into galaxies and planets; country and cheeses, country and wines, cartoon characters, superheroes, the Jedi order and what not. This humorous and very personalized style of naming can be very effective in smaller organizations, but it just won’t work when it gets bigger as some people might not really be interested in the topic used for naming. For example, a “Master Obi-wan” would be known by the initial members of the organizations, and this name would be very effective- “Tell Obi-wan we need that report for marketing in a couple of hours”. It would be so easy. But when the company expands, the one who has to look for the said Jedi master could know nothing about Star Wars and then there’s no formal way of finding out who he really is.

Most large organizations use boring but very well structured ways of naming workstations or departments. However, it is this very structure that helps big departments working together to find everyone and everything they would need. Whatever convention you use, make sure it helps you simply your data management and organization and can be easily understood by one and all.